Conditions & Terms of Hire

 

Bookings: North Oxford Association


Community Centre: Hall, Library, Annexe and Kitchens

The Community Centre is suitable for functions as follows: Hall seats 100, the Library 25, the Lecture Room 15 and the Annexe 50. Crockery for 50 people is available when hiring the main kitchen at an extra fee of £10 per session or £20 if more than 50 people. This does not include stemmed wine glasses.

 

To reserve any of the rooms available, an invoice will be sent in advance and payment must be made by the due date. If the fee is not received within this time the booking will be deemed cancelled. The balance must be paid at least four weeks in advance of the booking date, or the booking will be deemed cancelled. No reminders will be sent. Bookings, which are made at shorter notice must be paid on receipt of invoice.

 

A returnable deposit (preferably a cheque) may be requested in addition to the above, to be held to cover any damage, breakages etc. It is refundable in part or in whole at the discretion of the Association, but where damage exceeds the amount of the deposit, the hirer shall bear full cost of the necessary cleaning, repairs or replacements.

Repayment after cancellation by the hirer is made only at the discretion of the Association. To use the free WiFi, please select: Oxford Free WiFi.


Terms of Hire:
Please note that - in order to protect our floors, no stiletto heels must be worn.

 

The hirer must leave the rooms in a clean and tidy state ready for the next activity. Nothing must be stuck on windows, doors, walls or ceilings, as any adhesive causes damage. Please use hooks provided for any decorations. Deposit will not be reimbursed if any damage is caused to our property. Main corridors must be kept clear at all times and chairs and tables must be returned to their original positions. Switch off heaters in the Annexe at wall sockets. Check that the lights are switched off in all areas. Crockery and cutlery must be washed and put away. Food must not be left in the kitchen. The oven must be switched off. Brooms and other cleaning utensils are kept in the store cupboard located in the Gents toilet. All rubbish must be removed from the building and taken away.

 

One person from each hiring group is to be responsible for holding keys. The key holder must check on leaving the premises that the building is secure.

 

Alcohol may be consumed, but not sold without a licence. The hirer or caterer must obtain a licence for the sale of alcoholic drinks. Licence applications should be made to the Licensing office, Oxford Town Hall. If a licence is required, it must be produced to the Association on request.

 

Please note that anyone wishing to run a group for children or vulnerable adults must have proof of a DBS check before we can accept the booking.

 

In consideration of resident neighbours, sound from inside the Community Centre must not be audible after 11.00pm.

In order to comply with Fire Regulations access to all exit doors must be kept clear at all times.


Fire notices are displayed around the Community Centre as required. Break glass on fire alarm core points and evacuate building. Dial 999. PLEASE NOTE THAT IN THE EVENT OF THE FIRE ALARM GOING OFF THE FRONT DOORS WILL CLOSE BUT WILL NOT BE LOCKED. The person booking the room will be responsible for safety in the event of a fire.

 

If any person is injured on the premises, the incident must be reported in writing to the Community Centre office at the earliest opportunity. First Aid Boxes are situated in the kitchens.

 

The Association reserves the right to cancel a booking at any time (usually in the event of the building being required for an emergency).

If problems arise during the course of your event, a NOA representative can be contacted on

07927 681137

 

Bookings:  North Oxford Association

Conditions of hire Cutteslowe Pavilion

 

 The Pavilion is not suitable for functions involving more than 80 people.

 

To reserve the Pavilion an invoice will be sent in advance and payment must be made by the due date. If the fee is not received within this time, the booking will be deemed cancelled. The balance must be paid at least one month (four weeks) in advance of the booking date, or the booking will be assumed cancelled. No reminders will be sent because of the administrative cost. Bookings which are made at short notice (i.e. less than three weeks in advance of the booking date) must be paid in full at time of booking.

A returnable deposit (preferably a cheque) may be requested in addition to the above, to be held to cover any damage, breakages etc. It is refundable in part or in whole at the discretion of the Association, but where damage exceeds the amount of the deposit, the hirer shall bear full cost of the necessary cleaning, repairs or replacements.

Repayment after cancellation by the hirer is made only at the discretion of the Association.

 

Remittances should be addressed to: Accounts, North Oxford Association, Diamond Place, Oxford, OX2 7DP.

 

Terms of Hire:

Please note that - in order to protect our floors, no stiletto heels must be worn.

 

The hirer must leave the hall in a clean and tidy state ready for the next activity. Nothing must be stuck on windows, doors, walls or ceilings, as any adhesive can cause damage. Before leaving the hirer must return chairs and tables to their original positions and check lights are off in all areas with the exception of the outside floodlight; make sure oven and all other kitchen appliances, except the fridge are off. Heaters - Please follow instructions posted on the wall. Crockery and cutlery must be washed and put away. Food must not be left in the fridge. The oven must be switched off. All rubbish must be removed from the building.

 

One person from each hiring group is to be responsible for holding keys. The key holder must check on leaving the premises that the building is secure.

 

Alcohol may be consumed, but not sold without a licence. The hirer or caterer must obtain a licence for the sale of alcoholic drinks. Licence applications should be made to the Licensing Office, Oxford Town Hall. If a licence is required it must be produced to the Association on request.

 

Please note that anyone wishing to run a group for children or vulnerable adults must have proof of a DBS check before we can accept the booking.

 

In consideration of resident neighbours, sound from inside the Pavilion must not be audible after 11.00pm.

 

In order to comply with Fire Regulations, fire doors must be kept clear at all times. Fire Notices are displayed as required. Should the fire alarm be set off accidentally, it can be silenced by entering the code 2113 then press mute. The person booking the room will be responsible for safety in the event of a fire.

 

If any person is injured on the premises, the incident must be reported in writing to the Community Centre Office at the earliest opportunity. A FIRST AID box is situated in the kitchen.

The Association reserves the right to cancel a booking at any time (usually in the event of the building being required for any emergency).

 

NOA Management Committee – April 2017